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Meeting room reservation process eased for student groups

Advisors of student organizations take note – the process to reserving space has changed.

Student Activities has revamped the event application process so that it’s more streamlined and consistent, said the department’s director, Christa Coffey.

Previously, students had to fill out one of several forms to reserve space for a meeting or event. Now there is just one form to reserve space for most of the campus, and it is submitted directly to the department that books the space.

As always, student organization representatives will need to submit the form at least 15 business days in advance so the Event Safety Committee can review it if it involves potentially risky activities. These activities may include one or more of the following elements:

  • It takes place outdoors
  • It has food or beverage
  • It involves physical activity
  • It will have off-campus guests or minors (unless they are UNT students)
  • It expects attendance of more than100 people
  • The organization is selling tickets or other items
  • It will have hazardous materials

Representatives may have to complete additional forms if they plan solicitations or have food at the event.



Posted on: Tue 12 March 2013

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