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Fiscal year-end information

The Business Service Center's procurement services reminds all employees of the following important issues related to year-end procedures.

ePro

  • ePro Requisitions of $25,000 or less using Fixcal Year 2014 funds must be created and approved by 5 p.m. Aug. 20. Goods and services should be expected to be received prior to Aug. 31, or the PO will need to be created with a FY 2015 PO date.
  • ePro requisitions of amounts greater than $25,000 require formal bids and must be received in the BSC by 5 p.m. July 7.
  • ePro requisitions that involve signature authority must have the contract/agreement attached to the requisition. The BSC will obtain the necessary signatures.
  • For $100,000 or more from FY 14 funds – a deadline of 5 p.m. Aug. 15. For those less than $100,000 – a deadline of 5 p.m.Aug. 20

PCard

  • Transactions using FY14 funds should be completed no later than 5 p.m. Aug. 22 (The BSC recommends no further PCard use until Sept. 3).
  • PCard Data Entry in GCMS/August transactions for FY14 funding must be completed by 5 p.m. Sept. 3 for the transaction period Aug. 5-31.
  • PCard Data Entry in GCMS/ for September transactions, FY15 funding must be completed by 5 p.m. Sept. 11 for the transaction period Sept. 1-5.

Payments

  • Payments from FY14 funds ends at 5 p.m. Sept. 8.
  • Payments from FY15 funding begins Aug. 25, although checks will not be dated or released until Sept. 1.
  • Travel vouchers from FY14 funds must be received in the BSC by 5 p.m. Sept. 8.

Helpful Tips:

  • Review and cancel department requisitions that will not be approved and forwarded to BSC Purchasing by Aug. 20.
  • Ensure Budget Date is changed to Sept. 1 on all FY15 requisitions before submission.
  • Respond to outstanding payment approval emails received as quickly as possible.
  • Forward any outstanding invoices to invoices@untsystem.edu immediately.
  • Complete and submit travel vouchers for FY14 travel.

fiscal year end info

Posted on: Thu 19 June 2014

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