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Fiscal year deadlines approaching

By Kellie Garrett-Ekeland, director, Financial Reporting

As the university’s fiscal year end approaches, we want to make you aware of some very important dates and deadlines for FY 2013, which ends Aug. 31. Your efforts in meeting these deadlines are greatly appreciated.

We encourage you to process transactions in a timely manner in order to avoid the year-end rush. Please mark the following dates on your calendar:

These deadlines apply to all university accounts. Although grant accounts are subject to the deadlines below, it is recognized that certain grants may be multi-year or have a fiscal year which does not coincide with the university's fiscal year. However, year-end audit requirements mandate that the university report all of its activity, including grants, on an Aug. 31 basis.

Aug. 9: Payroll funding corrections due by 5 p.m. (http://bsc.untsystem.edu/payroll)

Aug. 15: All printing orders for FY13 funding (http://printingservices.unt.edu/)

Aug. 22: PCard purchasing transactions (http://bsc.untsystem.edu/purchasing-card)

Aug. 23:

  • IDOs received by 5 p.m. are guaranteed to post to FY13

Aug. 29: FY13 equity transfers due

Aug. 30:

Sept. 3: Special Hourly Payroll for Aug. 16-31 must be entered and approved by 5 p.m. 

Sept. 6:

  • PCard transaction report due
  • Travel voucher requests due by 5 p.m. are guaranteed to post to FY13
  • ABAs (auto budget requests) for FY13 due by 5 p.m. (http://budget.unt.edu/).
  • Departmental deposits to cashiers by 5 p.m.
  • Journal entries received by 5 p.m. are guaranteed to post to FY13
  • Credit card reallocation journals due by 5 p.m.
  • Negative DeptID balance corrections due
  • Account Reconciliations must be final and complete
  • Inventory data due (consumable & merchandise for resale)

Sept. 7: Purchase Order Roll for FY13

Sept. 13: Fiscal year closes; no accounting transactions allowed after close

 

Posted on: Tue 23 July 2013

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