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Federal tax holiday expired Jan. 1

(Editor's note: Congressional action regarding the so-call fiscal cliff on Jan. 1 did not affect the Payroll Tax Holiday. Please contact the Business Service Center or your personal financial advisor for assistance.)

Employees at University of North Texas, UNT Health Science Center, UNT Dallas and UNT System Administration need to be aware of the following changes to payroll and to certain processes for UNT System employees scheduled for implementation in January 2013.

Payroll Tax Holiday Expires Dec. 31, 2012
Beginning in January 2013, employees at UNT System institutions may notice a slight change in net pay on their monthly paycheck. The Payroll Tax Holiday implemented in 2010 is set to expire Dec. 31, 2012. The tax cut reduced the percentage of Social Security Tax from 6.2 percent to 4.2 percent.

The Payroll Tax Holiday expiration means the January 2, 2013, paycheck will include a two percent increase in the Social Security deduction, resulting in a smaller net pay. The following example is provided to help illustrate the projected impact on employee paychecks.

  • Prior to Dec. 31, 2012
    Taxable Gross:     $2,000.00
    Social Security:        $84.00
    Medicare:                 $29.00
    Net Pay:                $1,887.00 


  • Starting Jan. 1, 2013
    Taxable Gross:  $2,000.00
    Social Security:    $124.00
    Medicare :              $29.00
    Net Pay:             $1,847.00 


Additional Medicare Tax on Wages Paid more than $200,000 on or after Jan. 1, 2013
Section 9015 of the Patient Protection and Affordable Care Act (PPACA) requires employers to withhold an additional .9 percent Medicare Tax from annual wages in excess of $200,000 beginning with wages paid on or after January 1, 2013. There is no employer match for this additional Medicare Tax.

Employees Encouraged to Receive IRS Forms Electronically
It is almost that time of year again when employees will begin to prepare for the tax season. Employees are encouraged to sign up to electronically receive the annual IRS Form W-2.

In addition to saving paper and time, there are several other benefits to employees who elect to receive the W-2 online:

  • Earlier access to the Form W-2.
  • No possibility an employee’s Form W-2 might be lost, stolen, delayed or misplaced by the U.S. Postal Service or by the employee, once received.
  • Employees can retrieve their Form W-2 statements at any time of the day and on weekends on a secure website.
  • Employees can print multiple copies at their convenience.

Once an employee’s consent is received to access the Form W-2 electronically, no action is needed in future years.

For employees at University of North Texas, UNT Health Science Center, UNT Dallas and UNT System Administration, W-2 Forms will be available on MyUNT/MyHSC during the last week of January.

An email will be sent to notify employees who have elected electronic distribution that the form is available. For employees who still wish to receive paper W-2 forms, the documents will be mailed to home addresses and postmarked by Jan. 31, 2013.

Sign Up for Direct Deposit
Printing paper checks costs UNT System institutions more than $3,000 per month. Employees are encouraged to sign up for direct deposit in order to save money, and receive the following additional benefits:

  • Avoid check cashing fees.
  • No paper to lose or damage.
  • Reducing paper waste is better for the environment.
  • Avoid a trip to the bank or ATM.
  • Direct deposit funds are available immediately on payday.
  • Paychecks are deposited even if the employee is out of the office on payday.
  • Paycheck gets deposited even in the case of severe weather.
  • Direct deposit reduces the risk of identity theft.

Learn how to sign up to receive the W-2 electronically, or how to sign up for direct deposit by accessing

Verify Contact Info Online for Payroll & Tax Forms
Employees are reminded to confirm their contact information.

Employees who still receive printed paper payroll checks, but do not have the check delivered at their workplace will have their checks mailed to the home address on file. Additionally, correct email addresses are needed to ensure notification of W-2 availability is sent to employees participating in electronic distribution.

To verify or update contact information:

1.       Access and click on MyUNT/MyHSC.

2.       Sign in to the portal and click the “Human Resources” tab.

3.       In the Employee Self-Service block, select “Personal Information Summary”.

4.       Click the appropriate link to change or update information that needs attention.

5.       Click “Save”, then “Return to Personal Information Summary” link in order to update other personal info.

6.       Click “Sign Out” when complete.

Changes to Hourly and Salary Supplemental Payroll Beginning in January
Effective January 2013, the deadline to process timesheets for hourly paid employees will be extended,  allowing departments more time to gather, enter and approve time for hourly paid employees. With this change, hourly employees will be paid on the regular pay date and the current hourly supplemental will be eliminated.

Beginning in January 2013, BSC Payroll will also move the date of the salary supplemental payroll for all other employees to the third business day after the regular pay date. (see attached schedule) This additional time will enable those payments to be distributed via direct deposit.

What do these changes mean for departments?

  • Increased efficiency and cost savings across the UNT System.
  • Departmental timekeepers have more time to process timesheets.
  • Departmental personnel will have a limited number of paper checks to distribute on supplemental pay dates.
  • Most employees will be paid on regular pay dates.
  • In most cases, hourly paid employees will receive payment on one check for time worked during a given period.

Due to the above changes, the hourly supplemental will be eliminated. Scheduled changes to the salary supplemental pay dates are available online at

Posted on: Wed 19 December 2012

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